Manual Of Dargells Engineering and Machinery Sales Pty Ltd (Private Body)

  • Prepared and compiled: 26 July 2021
  • In accordance with: Section 51 of the Promotion of Access to Information Act, No. 2 of 2000 (PAIA)
  • Registration Number: 1998/014569/07
  • Last Updated: 26 July 2021

 

1. Introduction

Dargells Engineering & Machinery Sales (Pty) Ltd (trading as DEMS) conducts business as a leading national supplier of:

  •  Rubber products
  •  Engineering plastics
  •  Transport components
  •  Adhesives

 

2. Scope of This Manual

This manual has been prepared in respect of the following South African entities:

  •  Dargells Engineering & Machinery Sales (Pty) Ltd
  •  Gartech Equipment (Pty) Ltd
  • EGA Engineering and Plastics (Pty) Ltd

 

 3. The Promotion of Access to Information Act (PAIA)

The Promotion of Access to Information Act, No. 2 of 2000 (“the Act”), was enacted on 3 February 2000. The Act gives effect to the constitutional right of access to:

  • Information held by Government; and
  •  Information held by another person that is required for the exercise or protection of any rights.

This right is entrenched in the Bill of Rights of the Constitution of South Africa.

Where a request is made in terms of the Act, the body to which the request is made is not obliged to release the information except where the Act expressly provides that the information may or must be released. The Act also sets out the procedural requirements relating to such requests.

 

4. Purpose of the Manual

To promote effective governance of private bodies, it is important that individuals understand and are able to exercise their rights in terms of the Act.

Section 9 of the Act recognises that the right of access to information is not unlimited and may be subject to justifiable limitations, including:

  • Protection of privacy
  •  Commercial confidentiality
  •  Effective, efficient and good governance

These limitations must be balanced with other rights contained in the Bill of Rights of the Constitution.

Throughout this manual, any reference to the **“Private Body”** refers to Dargells Engineering & Machinery Sales (Pty) Ltd and all associated entities for which this manual has been prepared.

 

5. Contact Information

 5.1 Information Officer

Name:Lindelwe Mkhwanazi

Postal Address

Durban Head Office
P.O. Box 74001
Rochdale Park
Durban, 4034

Physical Addresses

Durban Branch

2 Teakfield Road
Springfield Park
Durban, 4091

Cape Town Branch

Unit 7 Swift Park 2
Benbow Avenue
Epping Industrial 1
Cape Town, 7475

Johannesburg Branch

Unit 1 Osborn
Corner of Barfoot & Stark Roads
Estera, Germiston
Johannesburg, 1428

Telephone Numbers

  • 031 579 9300
  •  021 534 3388
  •  011 824 0834

Email

[lindelwe@dems.co.za](mailto:lindelwe@dems.co.za)

 

5.2 General Information

Name of Private Body

Dargells Engineering & Machinery Sales (Pty) Ltd

Registration Number

1998/014569/07

Postal Address

Durban Head Office
P.O. Box 74001
Rochdale Park
Durban, 4034

Physical Addresses

Durban Branch

2 Teakfield Road
Springfield Park
Durban, 4091

Cape Town Branch

Unit 7 Swift Park 2
Benbow Avenue
Epping Industrial 1
Cape Town, 7475

Johannesburg Branch

Unit 1 Osborn
Corner of Barfoot & Stark Roads
Estera, Germiston
Johannesburg, 1428

Telephone Numbers

  • 031 579 9300
  •  021 534 3388
  •  011 824 0834

Email Addresses

[lindelwe@dems.co.za](mailto:lindelwe@dems.co.za)
[anton@dems.co.za](mailto:anton@dems.co.za)

Website

[www.dems.co.za](http://www.dems.co.za)

 

6. South African Human Rights Commission Guide

The South African Human Rights Commission (SAHRC) has compiled the guide contemplated in Section 10 of the Act. The guide contains information that may reasonably be required by any person wishing to exercise rights contemplated in the Act.

The guide is available for inspection at:

South African Human Rights Commission – PAIA Unit
(Research and Documentation Department)
Private Bag X2700
Houghton, 2041

Telephone: (011) 484-8300
Fax:(011) 484-1360
Website: [www.sahrc.org.za](http://www.sahrc.org.za)
Email: [paia@sahrc.org.za](mailto:paia@sahrc.org.za)

 

7. Records Automatically Available to the Public

A Section 52(2) notice regarding categories of records available without a formal request in terms of the Act has not, to date, been published.

 

8. Records Held by the Private Body

The following categories of records are held by the Private Body. Access to these records may be subject to the grounds of refusal contained in this manual.

General Records

  • VAT records
  •  Tax records
  •  PAYE records
  •  UIF records
  •  SDL records
  •  Management accounts and audited financial statements
  •  Asset inventories
  •  Asset register
  •  Operating system records

 

Financial and Transaction Records

  •  Customer and supplier invoices
  •  Weekly, monthly, quarterly and annual statements
  •  Debit notes Credit notes

 

Operational Documents and Records

  •  Promotional material
  •  Marketing call reports
  •  Written policies regarding business plans and activities
  •  Written service specifications
  •  Product and service manuals
  •  Work instruction manuals
  •  Customer database
  •  Customer application forms
  •  Payment records relating to goods and services (C.O.D., 30-day and longer terms)
  •  Sales records
  •  Supplier details
  •  Company profile